How to Manage Your Small Business Cash Flow

 

Regardless of whether you’re running a big or small business, one of the requirements that stays the same is effective cash management – having a positive cash flow means that you’ll be able to:

  • Cover your business expenses
  • Invest in growth
  • Weather any financial challenges you run into

Naturally, it’s easier said than done to simply ‘manage your cash flow properly,’ so we’ve put together a handful of tips to help you out:

 

Forecast Cash Flow

Put simply, this involves estimating what your incoming and outgoing cash is over a specific time period – which is usually monthly or quarterly. Start by taking a look at your business’s historical data and market trends so that you can make more informed predictions. Then, if you anticipate that you might run into some cash shortages, you’re able to take action early.

 

Monitor Cash Flow Regularly

If you’re reviewing your cash flow on a regular basis, you’ll be able to:

  • Keep a closer eye on your financial health
  • Quickly spot late payments
  • Identify unexpected expenses

We’d recommend using accounting software like Xero or MYOB for this since they’re pretty useful when it comes to generating financial reports.

 

Manage Receivables Efficiently

To actually keep the cash coming in, it’s fairly crucial that you’re managing receivables in an efficient way. Whether you want to encourage clients to pay on time by offering early payment discounts or setting clearer payment terms, the choice is yours here. You could also think about using invoice financing or factoring so that you’re able to access funds before customers pay.

 

Control Expenses

It goes without saying that keeping your expenses in check is pretty important when it comes to having a healthy cash flow – make sure that you:

  • Regularly review and subsequently cut any unnecessary costs
  • Negotiate with your suppliers for better terms if possible
  • Avoid over-investing in both inventory or equipment if you do not actually have a clear need for it

 

Access Financing

Generally speaking, you’re never going to be able to totally avoid coming into sporadic times of cash flow shortfalls, so having access to a business loan or general line of credit is going to be a lifesaver when you need a buffer to keep you ticking along.

Explore whether your business is able to apply for a government grant and research what other financial support is available to small businesses like yours – especially the ones that are offered by state or federal governments.

 

Working with Glance Consultants

Our team of chartered accountants here at Glance Consultants specialise in providing tailored financial advice for businesses across the country – contact us today to learn more about how we can:

  • Analyse your cash flow
  • Identify potential issues before they become problematic
  • Develop strategies to optimise your finances


Top Accounting Tools for Small Business Owners

Looking for an easy software to manage your finances within Australia? With the right accounting tools, you’ll be able to:

Generally speaking, there’s quite a wide range of accounting software out there, but you’re going to need something that focuses specifically on Australian businesses:

 

Xero

Kicking things off, we have Xero, which is a cloud-based accounting software that’s primarily geared toward small and medium-sized businesses. Best of all, you’re getting seamless integration with Australian tax regulations with Xero, which makes it simple to manage:

  • GST
  • BAS
  • Payrolls

Aside from this, you can access real-time financial data on Xero’s dashboard, and we like how it supports collaboration with accountants and bookkeepers, too.

 

MYOB (Mind Your Own Business)

MYOB is one of the few accounting tools out there that’s actually Australian-based – they’ve been serving for decades at this point, too. As you might expect, they’re great when it comes to how they cater to local compliance requirements, similarly offering plenty of features for things such as:

  • GST
  • Payroll
  • Invoicing

For small businesses like yourself, you’ll want to use MYOB Essentials, but MYOB AccountRight is something you should be considering as your business grows as it provides more advanced features.

QuickBooks Online

Next up is QuickBooks Online, which is definitely one of the best tools on this list for anyone a bit less tech-savvy, as it comes with a particularly user-friendly interface. Expect to find plenty of features that aid with:

  • Automatic GST tracking
  • Easy BAS preparation
  • Bank reconciliation 

QuickBooks is also ideal for anyone using a range of accounting software since it integrates well with other apps.

 

Reckon One

As with MYOB, Reckon One is another Australian-based tool that’s designed with both simplicity and affordability in mind. Interestingly enough, they also offer modules for core accounting tasks, whether that’s invoicing or expense tracking.

Best of all, though, it has a pricing model that only requires you to pay for the features that you actually need.

 

Zoho Books

Finally, Zoho Books is one of the most affordable options here, and it still provides a wide range of features. It supports GST compliance and integrates pretty well with Australian tax authorities, too, so this makes tax filing easy.

 

Partner with Expert Tax Consultants

The range of accounting tools available to small business owners nowadays is great, and it certainly beats old-school methods of using a spreadsheet or even handling your finances via pen and paper. 

That said, you’ll always be best off partnering with a company that actually has an expert understanding of accounting and tax regulations in Australia rather than relying solely on software – contact the team at Glance today to learn more about how we can aid your business.

 

Glance Consultants August 2024 Newsletter

The importance of “Tax Residency”

Whether you are a resident or non-resident of Australia for tax purposes has significant consequences for you.

Primarily, if you are a resident of Australia for tax purposes you will be liable for tax in Australia on income you derive from all sources – including of course from overseas (eg, an overseas bank account, rental property, an interest in a foreign business, etc).

On the other hand, if you are a non-resident of Australia for tax purposes, you will only be liable for tax on income that is sourced in Australia (including capital gains on certain property such as real estate in Australia).

And while there may be difficulty in determining the source of income in some cases, if you are a resident  for tax purposes, the principle of liability for tax in  Australia on income from all sources remains clear.

 

Resident of Australia for tax purposes  

So, what does it mean to be a resident of Australia for  tax purposes?  

Well, broadly, it means you “reside” in Australia (as  commonly understood), unless the Commissioner  is satisfied that your permanent place of abode is  outside Australia. 

However, a recent decision of the Federal Court has  shed some light on this matter – especially the often misunderstood presumption that “connections with  Australia” is all that counts. 

 

“Connections with Australia” 

The Federal Court case involved a mechanical  engineer who was posted to Dubai for a period of  six years, followed by a posting to Thailand, but who  had continuous family ties to Australia (in that he  financially supported his wife and daughters who  were living in Perth). 

Originally, the taxpayer was found to be a resident  of Australia for tax purposes essentially because of  his continuous ties to Australia and the fact that he did not establish personal ties overseas while he was living there (other than via his work commitments). 

However, the Court found that “connections with Australia” was not the key test but rather the key matter was where one intended to treat as home for the time being, but not necessarily forever, ie, not necessarily “permanently”. 

Likewise, it said that the matter of residency is worked  out on income year by income year basis (ie, one  particular year of income at a time) and it doesn’t  mean a person has to have the intention of living in  a particular location forever. 

Among other things, the case may have implications  for people who work overseas on a contract basis  for periods of time, but still maintain family ties to  Australia. 

It may also mean that closer scrutiny will have to be  paid to determine a person’s residency on a year by-year basis and not just “locking” them into a  residency or non-residency status from the beginning  of any relevant change in their circumstances. 

And of course, there is also the key issue of when in  fact your residency status may change! 

 

We are here to help 

Suffice to say, if you find yourself in any such  circumstances (eg, you undertake a foreign posting  for a period or you decide to move overseas for some  time but still maintain connections here), you will  need to speak to us about your residency status –  and the tax implications thereof.

 

Changes to preservation age

Since 1 July 2024, the age at which individuals can access their  superannuation increased to age 60.  So what does this mean for those planning on accessing their superannuation upon reaching this age? 

 

What is preservation age?  

Access to superannuation benefits is generally  restricted to members who have reached  “preservation age”, which is the minimum age at  which you can access your superannuation benefits.  

Prior to 1 July 2024, a person’s preservation age could  range from 55 to 60 as it depends on their date of  birth. Preservation age has been slowly increasing  over the years and has finally reached its legislated  maximum age limit of age 60, as shown in the table below:  

 

What does this change mean for me?  

Once you have reached preservation age, you may  receive your superannuation benefits as:  

A lump sum or as an income stream once you  have retired (or a combination of both), or 

A transition to retirement income stream while  you continue to work. 

Furthermore, once you turn age 60 your  superannuation benefits (ie, any lump sum  withdrawals and/or pension payments) will  generally be tax-free. 

This change simplifies the tax rules as previously  those between preservation age and age 60  were subject to tax on lump sum withdrawals  and pension payments. Now, the tax treatment  of superannuation benefits depends on whether  you are above or below age 60 – there is no need  to consider preservation age which is based on a  person’s date of birth.  

 

Need more information? 

If you’re wondering what your superannuation  withdrawal options are or how tax may apply  to your superannuation benefits, transition to retirement or superannuation income streams,  contact us today for a chat.

It’s important to note that preservation age is not the same as your Age Pension age. To get the Age Pension, you must be age 67 or over, depending on when you were born (and other rules you need to meet). So even if you reach preservation age, it could be some time before you are eligible to receive the Age Pension from Services Australia (ie, Centrelink).


CGT & foreign residents:  Complex rules apply! 

A person who is not a resident of Australia for tax purposes is nevertheless liable for capital  gains tax (CGT) on certain assets located in  Australia. And these assets are assets which have a  “fundamental” connection with Australia – and are  broadly as follows:  

real property (ie, land) located in Australia –  including leases over such land;  

certain interests in Australian “land rich” companies  or unit trusts; 

business assets used in carrying on a business in  Australia through a “permanent establishment”; and  

options or rights over such property. 

This means that such assets will be subject to CGT in  Australia regardless of the owner’s tax residency status.  

Importantly, in relation to real property, this also includes  a home that the foreign resident may have owned in  Australia. And this home will not be entitled to the CGT  exemption for a home if the owner is a foreign resident  when they sell or otherwise dispose of it.  

Furthermore, a purchaser of property from a foreign  resident will be subject to a “withholding tax”  requirement, whereby they have to remit a certain  percentage of the purchase price to the ATO as an  “advance payment” in respect of the foreign resident’s  CGT liability. However, this requirement is subject to  certain thresholds and variations. 

Importantly, a foreign resident will generally not  be entitled to the 50% CGT discount on any capital  gain that is liable to CGT in Australia – subject to an  adjustment for any periods when they owned the asset  when they were a resident of Australia. 

In relation to a foreign resident’s liability for CGT on  certain interests in Australian “land rich” companies or unit trusts, this rule broadly requires the foreign  resident to:  

own at least 10% of the interest in the company or  trust at the time of selling the interest (or at any time  in the prior two years); and 

at the time of sale, more than 50% of the assets  of the company or trust (by market value) are  attributable to land in Australia. 

This means that interest owned by foreign residents in  private companies and unit trusts can potentially be  caught by these rules.  

Moreover, the application of these rules can be very  difficult, particularly as a foreign resident can be  caught by them at certain times and not others. 

It is also worth noting that if someone ceases to be an  Australia resident and becomes a foreign resident for  tax purposes, then they will generally be deemed to  have sold such interests at that time and be liable for  CGT on them. However, this is subject to the right to opt  out of this deemed sale rule – but this “opt-out” has  other important CGT consequences. 

On the other hand, the rule that applies to make a  deceased person liable for CGT in their final tax return for assets that are bequeathed to a foreign resident  beneficiary does not apply to certain assets – and  these assets are any of the above assets with a “fundamental” connection with Australia.  

And this may be further complicated by the fact  that, for example, at the time of making the will, the  beneficiary may not have been a foreign resident. 

The application of Australia’s CGT rules to foreign  residents can be very complex – especially given the  “variable” nature of some of the rules. Therefore, it is vital  to speak to us if you have a “foreign residency” issue.

 

Selling a small business  operated through a company Sell the shares or sell the assets? 

If you run a small business through a company and you decide to sell it, you have  the choice of either selling the business assets themselves (together with any  goodwill) or selling your shares in the company. 

 

Access to the CGT small business concessions 

Usually, such decisions are made on the basis  of relevant commercial considerations (eg, due  diligence and future liability issues). 

However, if you are seeking to access the CGT small  business concessions on any sale, then you should  also consider whether it is better to sell the business  assets per se or the shares in the company. 

While in principle there should be no difference in  terms of the CGT outcome in selling either, it may  well be easier to access the concessions by adopting  one approach over the other. 

For example, if you sell the business assets at the  company level you will need to find one or more  controllers of the company (ie, broadly someone  with a 20% or more interest in it at the relevant time)  in order to be able to access the concessions. 

And, depending on the circumstances, this can be  both easier and harder than it looks. 

Furthermore, in the case of the “retirement  exemption”, it is necessary to actually pay any  exempted capital gain to this controller in order to  be able to use the concession (or to put it into their  superannuation if they are aged under 55 at the  relevant time). 

On the other hand, if you can use the “15 year  exemption”, it is enough that such a person exists –  without the need to pay the exempted gain to them. 

 

“Assets used in carrying on a business” 

Most importantly however, if you choose to sell the  shares in the company, the company itself must have  certain attributes – the most important of which is  that 80% or more of its assets (by market value) must  be assets used in carrying on a business.

This, in turn, raises the thorny issue of how money in  the bank is to be treated – and there is often a fine  line between whether it is considered to be used in  carrying on a business or not. 

 

More hurdles to jump for eligibility 

Furthermore, if the company has “controlling  interests” in any other entity, then the assets of any  such entity also must be also taken into account in  determining if this test is met. 

And, of course, as with the application of the CGT  small business concessions in any circumstances,  the “taxpayer’’ must satisfy either the $2m turnover  test or the $6m maximum net asset value (MNAV)  test. 

And where shares or units are sold, the “taxpayer’’  is the individual who owns the shares and where  the business assets are sold the “taxpayer” is the  company or trust itself. 

In either case, the tests can be difficult to apply  because the “taxpayer’’ includes affiliates and  connected entities (ie, related parties).  

By way of example, if you sell the business assets of  a company and you use the $6m MNAV test, then any person who has a 40% or more shareholding  in the company will be a connected entity and  their assets (other than personal ones such as  superannuation and their home) will also have to  be taken into account. Importantly, this can include  investment properties and shares. 

And then there is the difficult task of determining  what liabilities relate to those assets for the  purposes of this test – especially where the business  assets are sold. 

Suffice to say, the issues surrounding the question  of whether you should sell the business assets of  a company or the shares in them when seeking  to apply the CGT small business concessions are  complex.  

Furthermore, the same issues arise in respect of  deciding whether to sell the units in a unit trust  that operates a small business or the assets of the  business itself. 

 

We are here to help 

In any of these scenarios we are here to help – as  this is a matter which clearly requires the expertise of a tax professional.


Spouse contributions splitting

Splitting superannuation contributions to your spouse can be a great way to boost your  combined superannuation balances which can  benefit you both in retirement.  

 

What is contribution splitting?  

Spouse contribution splitting allows a couple to  optimise their superannuation balances by splitting  up to 85% of concessional contributions (CCs) they  made or received in one financial year (ie, 2023/24)  into their spouse’s account the next financial year  (ie, 2024/25).  

Remember, CCs are before-tax contributions and  are generally taxed at 15% within your fund. This is  the most common type of contribution individuals  receive as it includes superannuation guarantee  (SG) payments your employer makes into your fund  on your behalf. Other types of CCs include salary  sacrifice contributions and tax-deductible personal  contributions. 

The maximum amount that can be split to your  spouse is the lesser of:  

85% of CCs made in the previous financial year  (ie, 2023/24), and  

The CC cap for that financial year (ie, $27,500 in  2023/24).  

 

EXAMPLE 

Alex and Kat are parents to three young children. Kat  has taken time off work to care for their children and  has much less superannuation than Alex.  

After speaking to their financial adviser, they decide to  split the $20,000 in SG contributions that Alex received  from his employer last financial year (2023/24). In  August 2024, Alex applies to his superannuation fund  to transfer as much of his CCs as he can to Kat. 

Alex is able to split 85% of his CCs which provides a  much-needed boost of $17,000 to Kat’s retirement  savings. 

 

Rules for the receiving spouse  

An individual can apply to split their CCs at any age, but the receiving spouse must be either:  

Under preservation age (currently age 60 if born  on 1 July 1964 or later), or  

Aged between their preservation age and 65 years,  and not retired at the time of the split request.  

In other words, if the receiving spouse has reached  their preservation age and is retired, or they are 65  years and over, the application to split your CCs will  be invalid. 

 

Benefits of contribution splitting 

Contribution splitting is an effective way of building  superannuation for your spouse and can manage  your total superannuation balance (TSB) which can  have several advantages, including: 

Equalising your superannuation balances to  make best use of both of your “transfer balance  caps” (TBC) which can maximise the amount you  both have invested in tax-free retirement phase  pensions. Note, the TBC limits the amount that a  person can transfer to retirement phase pensions  in their lifetime – this limit is currently $1.9 million  in 2024/25.  

Optimising both of your TSBs to:  

■  Access a higher non-concessional (after-tax)  contribution cap (as the amount you can  contribute to superannuation depends on  your TSB) 

■  Access the carry-forward CC rules and make  larger CCs (note, the option to utilise these  rules is restricted to those with a TSB below  $500,000 on the prior 30 June) 

■  Qualify for a government co-contribution  

■  Qualify for a tax offset for spouse contributions  

Boosting your Centrelink entitlements by  transferring funds into a younger spouse’s  accumulation account if your spouse is under Age  Pension age. 

 

Last word 

As always, there are eligibility requirements that  must be met and deciding what is best for you will  depend on your personal circumstances. For this  reason, you may want to seek personal financial  advice to determine whether contribution splitting is  right for you and your spouse.

 

Breaking up (by text) is hard to do

A recent decision by the Full Federal Court around a man’s tragic death by suicide clarified the standing of a defacto spouse in the context of a non-lapsing death benefit nomination on a life insurance policy made by the deceased person.

Just prior to C’s death in September 2019 the death benefit under his insurance policy was  valued at $1.1 million, with the death benefit  nomination in favour of his de facto spouse, N,  having been made in December 2018. 

On the night of his death, C sent a text message to  his sister, purporting to be his last will and testament  and indicating his wish that all his assets should  pass to his family, with N receiving nothing. The text  was not copied to N and it was later established  that it was sent while C was under the influence of cocaine and alcohol.

The trustee of the policy took the view that the defacto relationship had continued right up to the time of C’s death and that N was therefore entitled to the death benefit. This decision was challenged by C’s family before the Australian Financial Complaints Authority (AFCA), arguing the text was evidence that the relationship between C and N had ended before C’s death.

However, AFCA decided that relationships have their ups and downs and people say and write a lot of things they don’t mean all the time. This meant the trustee was right, the relationship remained ongoing just prior to C’s death and N was entitled to receive the death benefit.

The family then appealed to the Federal Court, where a single judge ruled that AFCA had erred in law in not construing the text message as proof that C’s relationship with N had come to an end, meaning that N was not a valid beneficiary after all.

Finally (one would think), N appealed to the Full Federal Court, which held unanimously that in the absence of communication from C to N, there needed to be some other course of conduct, such as a refusal to cohabitate, which would clearly be inconsistent with a continuation of the relationship.

Since there was no evidence about such conduct, the Full Court ruled in favour of N. The decision by AFCA was therefore upheld.

This case, with its own peculiar facts, highlights the importance of keeping things like binding death benefits nominations up to date and being clear about spousal relationships, especially when couples live apart.

 

Small business energy incentive

A little-known tax incentive that is aimed at encouraging businesses to improve energy efficiency is the small business energy incentive (SBEI).

You will have to jump through a few hoops to qualify, but depending on what sort of  depreciating assets you have acquired between 1 July 2023 and 30 June 2024 (the bonus  period), you may be entitled to a bonus deduction  of 20% of the cost of acquiring up to $100,000 of  eligible equipment. This is over and above what  you would ordinarily claim, so it’s bit like the old  investment allowance, but with a $20,000 cap. That’s  up to $9,400 extra in your pocket, which may make it  worth a look.  

The SBEI is available to businesses with an annual  turnover of less than $50 million, where they have  invested in certain eligible depreciating assets  during the bonus period and where one or more of  the following apply: 

there is a new reasonably comparable asset that  uses fossil fuel available in the market; 

the new asset is more energy efficient than the  one it is replacing; 

if not a replacement asset, it is more energy  efficient than a new reasonably comparable  asset available in the market. 

An asset can also be eligible if it is an energy storage,  time-shifting or monitoring asset, or an asset that  improves the energy efficiency of another asset. 

The bonus deduction is available on second hand  assets, although the comparable asset must be  available in the market as new. 

It only applies to businesses, so replacing gas  appliances with electric ones in a rental property  would not qualify. The bonus deduction does not  apply to solar panels or motor vehicles.

If you think you may have a claim, please feel free to contact us.

 

Click here to view our Glance Consultants August newsletter via PDF

 



 

 

 

Your Guide to Understanding WorkCover Obligations in Victoria

 

As an employer, you are responsible for protecting your employees from work-related injuries. You must familiarise yourself with your duties and obligations if an employee gets injured on the job. WorkCover helps businesses provide that fundamental safety net should anything happen at work. In this guide, we’ll outline your WorkCover obligations as an employer in Victoria.

 

WorkCover in Victoria

WorkCover insurance, regulated by WorkSafe Victoria, covers your business and your employees in the case of work-related injuries. This includes workers’ compensation to cover wages and benefits while employees cannot work due to medical reasons.

In Victoria, you are required to register for WorkCover insurance if your business employs workers. However, there are exemptions to this. WorkCover is not obligatory for companies that pay remuneration lower than $7,500 in a financial year. Sole traders and companies who perform all the contract work for a single client are also exempt from WorkCover.

You will pay insurance fees and premiums based on your business operations and industry. Some companies, like construction and manufacturing enterprises, may pay more due to their industries’ safety history. As a Victoria-based employer, you are required to know your insurance premiums and parameters.

 

What are My WorkCover Obligations as an Employer?

You are required to fulfil several WorkCover obligations if you run a business in Victoria. As an employer, you must:

  • Register for WorkCover insurance (unless you are exempt).
  • Create a safe work environment to the best of their abilities.
  • Notify WorkSafe whenever you change your business operations or premises.
  • Display notices in the workplace on how to make a claim.
  • Make available a register of employee workplace injury history.
  • Ensure all details regarding employee payments, wages, and benefits are up to date.
  • Pay insurance premiums by the correct deadlines.
  • Determine whether you are covered by your WorkCover insurance before employing contractors.

If you do not perform these duties, you will be asked to pay fines or accept further penalties.

 

Stay on Track with Expert Tax Consultants

You may take every possible measure to prevent workplace injuries to your employees, but accidents can still happen. That’s why it’s important to know your legal obligations as an employer in Victoria.

Glance Consultants can help you keep track of your WorkCover obligations. We provide expert accounting services to ensure you handle workplace injuries with respect, dignity, and full legal compliance. Contact us today to learn more about your WorkCover obligations in Victoria.



Payroll Tax Awareness & Why It Matters for Your Business

 

Does your business pay wages to hired employees? If so, you may be obligated to pay payroll tax. Understanding this levy is vital if you want to operate legally. In this guide, we explain what payroll tax is and outline the variations in rates between different states. We also highlight why payroll tax is important for your business.

 

What is Payroll Tax in Australia?

Payroll tax is a levy that employers must pay if their business’s total wage bill exceeds a certain threshold. Payroll tax was introduced temporarily during World War II but was made permanent in 1947. Then, in the 1970s, each state gained control over its own payroll tax rates and thresholds.

 

Why Do Payroll Tax Rates Matter?

Payroll tax awareness matters if you want to optimise your business operations. Keeping informed of payroll tax rates and thresholds will help you budget more accurately and make more productive business decisions.

If you fail to report the correct payroll tax figures for a financial year, you risk attracting the attention of the Australian Tax Authority (ATO). You must improve your payroll governance to ensure you pay the right tax and remain a fully legitimate business.

 

Payroll Tax Rates & Thresholds

These are the current rates and annual thresholds of payroll tax for each state (as of 2024):

 

State Rate Annual Threshold
Australian Capital Territory 6.85% $2,000,000
New South Wales 5.45% $1,200,000
Northern Territory 5.5% $1,500,000
Queensland 4.75% (< $6,500,000)

4.95% ($6,500,000+)

$1,300,000
South Australia 4.95% ($1,700,000+) $1,500,000
Tasmania 4% ($1,250,001 – $2,000,000)

6.1% ($2,000,001+)

$1,250,000
Victoria 4.85%

1.2125% (regional employers)

$900,000
Western Australia 5.5% $1,000,000

 

Payroll Tax Exemptions

Not all businesses need to pay payroll tax. Your company will be exempt from paying if your total wage bill falls below the threshold figures. Make sure you’re up-to-date with the weekly, monthly, and annual thresholds for payroll tax in your state.

 

Calculate Accurate Payroll Tax with Glance Consultants

Payroll tax awareness will help your business operate legally and fairly. But it can be challenging to figure out how much you need to pay, particularly since rates and thresholds vary between states. This issue is made even worse if your business operates in multiple states.

You should hire a specialist tax consultant to ensure your company operates inside the law. At Glance Consultants, we can remove the burdens of understanding payroll tax and help you navigate the complexities of calculating rates and exemptions. Get in touch today to optimise your business accounting.



What are the Tax Implications on Property Development Projects?

 

Australia offers many great opportunities for property development. But when constructing new buildings, whether for residential or commercial purposes, you must file the right tax returns to ensure you can budget effectively and operate legally.

There are several tax implications on property development projects. In this guide, we’ll outline the key tax rules that could affect your new build and whether you need to register them in your tax return.

 

Income Tax

The first tax implication to consider is income tax. You must pay income tax if you are generating income from your development projects, such as through rental properties or capital gains. For any properties that you own as trading stock, you will be charged your marginal income tax rate.

 

Goods & Services Tax (GST)

GST is a common tax implication for property development projects. You must factor it into your budget and plan these costs accordingly. You will be liable for GST if:

  • You build new residential properties for sale.
  • The revenue from your property transactions exceeds the GST registration limit.
  • You are considered an enterprise with regards to your property development activities.

You can claim GST credits for building costs related to the sale of your new properties. If you’re selling existing residential properties, you won’t be required to pay GST.

 

Capital Gains Tax (CGT)

You may be required to pay CGT on the profits you earn when you sell your developed properties. The total tax cost will depend on the property purchase price, its final sale price, and any eligible expenses that can be deducted.

 

Stamp Duty

Stamp duty, also known as transfer duty, is applicable when you acquire land for property development purposes. Tax rates and rules vary between states, so make sure you familiarise yourself with your region’s transfer duty regulations before buying property. For example, Victoria abolished the transfer duty for commercial premises in their 2023-24 State Budget, replacing it with an annual property tax.

 

Land Tax

If you own land as part of a property development project, you may be required to pay land tax. This is a simple charge that is taken annually from landowners across Australia, but the rates and exemptions vary between states. 

 

Seek Professional Tax Guidance Before You Build

Property development projects require substantial effort. Make sure you are fully aware of every potential tax implication before you begin, otherwise you could quickly find yourself over budget.

Hiring expert tax consultants will ensure you budget appropriately and submit your tax returns correctly. You’ll be able to build legally and transparently while claiming the right deductions. Get in touch with our team at Glance Consultants today for professional tax advice on property development projects.



Rental Property Repairs vs. Capital Improvements

You are entitled to tax deductions if you are renting out a property you own. However, many rental property owners file incorrect tax returns, as they are unaware of their landlord responsibilities and which costs they can claim. The major error most people make relates to property repairs and renovations.

In this guide, we outline the differences between repairs and capital improvements in the eyes of the Australian Tax Authority (ATO). Learn the definitions of each and how you can claim the right deductions come tax-filing season.

 

What are the Differences Between Repairs and Capital Improvements?

Repairs and capital improvements are not the same. When it comes to filing your tax return, it’s important you know the difference:

  • Repairs: According to ATO guidelines, repairs include any work done to fix damage to your property that occurs as part of renting it out. Repairs are necessary to restore your property to how it was before the damage occurred and can be claimed as part of your end-of-year tax deductions.
  • Capital Improvements: Capital works or improvements concern structural work that enhances your property for future tenants. This goes beyond simple repairs and maintenance and can include works such as roof replacements, extensions, and garden renovations.

 

Tax Rules for Claiming Deductions

There are different rules regarding how to claim expenses for rental property repairs vs. capital improvements:

  • Repairs: The ATO rental expense rules state that you can only claim tax deductions for repairs and maintenance if your property is continually rented out or remains genuinely available to rent. Any claims for property repairs must be made in the financial year when you incurred the costs.
  • Capital Improvements: You cannot claim capital improvements on your rental property as deductions in the same tax year. Instead, capital works must be claimed at 2.5% over 40 years only after the improvements have been completed. You can also claim capital works as depreciable assets.

 

Claiming Deductions on Initial Repairs

You may find that repairs are needed when you first buy a property. These are known as initial repairs and cannot be claimed as a tax deduction. Any defects or breakages that existed when you acquired the property are counted as capital repairs and form part of the acquisition cost.

 

Hire Experienced Tax Advisors to Claim the Right Property Deductions

There’s no point in second-guessing your tax return. If even a small part of you is unsure whether you can claim deductions for your rental property repairs and capital improvements, it’s worth hiring a specialist.

 

Don’t risk falling behind on your taxes or overpaying your fair share. At Glance Consultants, our team of trained chartered accountants can take care of your rental property taxes, helping you claim the right deductions and pay the correct tax obligations. Contact us today to optimise your tax payments.



7 Tax Planning Business Tips For 2024

 

We appreciate how complicated it can be when you’re trying to stay compliant with all of the ATO’s regulations, but you can also still be utilising various deductions and other tax benefits while doing this. You need to follow a plan when doing your tax returns as a business, so make sure you’re following this guide to give you a hand.

Maximise Deductions and Concessions

If it’s possible, you need to be utilising every possible deduction and concession that you’ve got available to you – the instant asset write-off, for instance, is something you should be looking into so you can immediately deduct the cost of certain assets. 

Aside from this, if you’re working remotely, you’ll also be able to make a few deductions on any of your home office expenses – just make sure you’ve kept proper documentation so you can substantiate some of these deductions.

Why Should I Plan for My Super?

If you want to avoid certain penalties, it’s paramount that you’re making timely contributions to your super – remember, these contributions (up to the concessional cap) are actually tax-deductible, so you’ll ultimately be reducing your taxable income by doing this.

The Difference Cash Flow Management Can Make

If your business records are fully accurate and you’re always on time with lodging your Business Activity Statements (BAS), you’ll be able to avoid some of the late fees and interest charges that stack up otherwise – we’d suggest using an accounting software to give you a hand with this.

What’s R&D?

We’d recommend looking into the tax incentive you get for any research of development your company does, as this’ll massively lower your taxable income – again, just make sure you’ve got detailed records of this.

Review and Adjust Your Tax Strategy Annually

You’re always going to need to make adjustments to your tax plans as your business continues to grow, so we’d recommend scheduling annual tax reviews with us in order to check how your current strategy is performing.

Understand the Latest Tax Legislation

The ATO is always updating their tax laws, so make sure you contact us to help figure out if there are any new tax incentives or deductions you could be taking advantage of.

Utilise Tax-Effective Business Structures

Every kind of business structure has distinct tax implications, whether you operate as a: 

  • Sole trader
  • Partnership
  • Company
  • Or a trust

So that you’re utilising the most tax-efficient structure for your business, don’t hesitate to get in touch with our team of tax professionals! We’ll help you determine what the best kind of structure is to get the most out of your taxes, along with a host of other services like bookkeeping and business advisory – get in touch today.

Federal Budget 2024-2025 Overview

 

The Federal Treasurer, Dr Jim Chalmers, handed down the 2024–25 Federal Budget at 7:30 pm (AEST) on 14 May 2024.

Described as a “responsible Budget that helps people under pressure today”, the Treasurer has forecast a second consecutive surplus of $9.3 billion. The main priorities of the government, as reflected in the Budget, are helping with the cost of living, building more housing, investing in skills and education, strengthening Medicare and responsible economic management to help fight inflation.

The key tax measures announced in the Budget include extending the $20,000 instant asset write-off for eligible businesses by 12 months until 30 June 2025, introducing tax incentives for hydrogen production and critical minerals production, strengthening foreign resident CGT rules and penalising multinationals that seek to avoid paying Australian royalty withholding tax.

The Budget also includes various amendments to previously announced measures, as well as a number of income tax measures that have already been enacted prior to the Budget announcement, including:

  • the revised stage 3 personal income tax cuts (enacted by the Treasury Laws Amendment (Cost of Living Tax Cuts) Act 2024 (Act No 3 of 2024))
  • Medicare levy and surcharge threshold changes (enacted by the Treasury Laws Amendment (Cost of Living—Medicare Levy) Act 2024 (Act No 4 of 2024)), and
  • a specific exemption for Australian plantation forestry entities from the new earnings-based rules introduced as part of thin capitalisation reforms (enacted by the Treasury Laws Amendment (Making Multinationals Pay Their Fair Share—Integrity and Transparency) Act 2024 (Act No 23 of 2024)).

These enacted measures have not been discussed in detail in this report.

The government anticipates that the tax measures put forward will collectively improve the Budget position by $3.1 billion over a 5-year period to 2027–28.

The full Budget papers are available at www.budget.gov.au and the Treasury ministers’ media releases are available at ministers.treasury.gov.au.

The tax, superannuation and social security highlights are set out below.

 

Income tax

  • The instant asset write-off threshold of $20,000 for small businesses applying the simplified depreciation rules will be extended for 12 months until 30 June 2025.
  • The foreign resident CGT regime will be strengthened for CGT events commencing on or after 1 July 2025.
  • A critical minerals production tax incentive will be available from 2027–28 to 2040–41 to support downstream refining and processing of critical minerals.
  • A hydrogen production tax incentive will be available from 2027–28 to 2040–41 to producers of renewable hydrogen.
  • The minimum length requirements for content and the above-the-line cap of 20% for total qualifying production expenditure for the producer tax offset will be removed.
  • A new penalty will be introduced from 1 July 2026 for taxpayers who are part of a group with more than $1 billion in annual global turnover that are found to have mischaracterised or undervalued royalty payments.
  • The Labor government’s 2022–23 Budget measure to deny deductions for payments relating to intangibles held in low- or no-tax jurisdictions is being discontinued.
  • The start date of a 2023–24 Budget measure to expand the scope of the Pt IVA general anti-avoidance rule will be deferred to income years commencing on or after assent of enabling legislation.
  • Income tax exemptions for World Rugby and/or related entities for income derived in relation to the Rugby World Cup 2027 (men’s) and Rugby World Cup 2029 (women’s).
  • Deductible gift recipients list to be updated.

 

Social security

  • Social security deeming rates will be frozen at their current levels for a further 12 months until 30 June 2025.
  • Carer payment recipients will have greater flexibility with their participation requirements.
  • Eligibility for the higher rate of Jobseeker payment will be extended to single recipients with a partial capacity to work of zero to 14 hours per week.
  • The maximum rates of the Commonwealth Rent Assistance will increase by 10% from 20 September 2024.
  • Funding will be provided to implement a social security means test treatment for military invalidity payments affected by the Full Federal Court’s decision of FC of T v Douglas 2020 ATC 2020 ATC ¶20-773;[2020] FCAFC 220.
  • Funding will be provided to enable Australia to enter into a bilateral social security agreement with Uruguay.
  • Foreign investors will be allowed to purchase established build-to-rent properties with a lower foreign investment fee.

 

Superannuation

  • Superannuation will be paid on government-funded paid parental leave (PPL) for parents of babies born or adopted on or after 1 July 2025.
  • The Fair Entitlements Guarantee Recovery Program will be recalibrated to pursue unpaid superannuation entitlements owed by employers in liquidation or bankruptcy from 1 July 2024.

 

Tax administration

  • The ATO will be given a statutory discretion to not use a taxpayer’s refund to offset old tax debts on hold.
  • Indexation of the Higher Education Loan Program (and other student loans) debt will be limited to the lower of either the Consumer Price Index or the Wage Price Index, effective from 1 June 2023.
  • A pilot program of matching income and employment data of migrant workers will be conducted between the Department of Home Affairs and the ATO.
  • A new ATO compliance taskforce will be established to recover tax revenue lost to fraud while existing compliance programs will be extended.
  • The ATO will have additional time to notify a taxpayer if it intends to retain a business activity statement refund for further investigation.
  • The 2019–20 Budget measure “Black Economy — Strengthening the Australian Business Number system” will not proceed.

 

GST

  • Refunds of indirect tax (including GST, fuel and alcohol taxes) will be extended under the Indirect Tax Concession Scheme.

 

Excise and customs duty

  • Tariffs identified as a nuisance across a range of imported goods will be removed from 1 July 2024.
  • The start dates for certain components of a measure to streamline excise administration for fuel and alcohol announced in the Coalition government’s 2022–23 Budget will be deferred.

 

Please check the following link for our PDF report on the 2024-2025 Budget:

Federal Budget PDF 2024-2025

 

What Happens if Your Business Misses Superannuation Payments?

Understanding what’s at stake should motivate your business to organise its finances to meet vital deadlines. Read on to learn what each penalty entails and where you can find dependable support.

What are the 8 penalties for late payments?

The SG payment, due on the 28th day following the end of each quarter, carries penalties that can quickly spiral out of control, even if you’re just a day late. Here’s a breakdown of the significant penalties you’ll face when you miss the mark:

Penalty 1: The Superannuation Guarantee Charge (SGC) statement 

Late payments necessitate the completion of a time-consuming SGC statement, to be lodged with the ATO within one month after the SG due date. This intricate form calculates the total superannuation, administrative fees, and interest amounts payable.

Penalty 2: Administrative fee per employee 

For every quarter that the SG payment is late, an automatic non-deductible administrative fee of $20 per employee is slapped onto your bill. It may seem trivial initially, but when multiplied by your workforce, this fee can rapidly accumulate.

Penalty 3: Interest charges 

The ATO levies interest at a nominal rate of 10%, calculated from the start of the relevant quarter until the SGC statement is lodged. This interest is paid to the ATO as part of the SGC and then disbursed as a concessional contribution to employees’ superannuation accounts. Unfortunately, there’s no escaping or negotiating this interest—it must be paid in full.

Penalty 4: Super on all salaries and wages 

While ordinarily, SG is payable solely on Ordinary Time Earnings (OTE), excluding overtime, late payments require superannuation to be calculated on all salaries and wages, including overtime. This means a more substantial chunk of your payroll budget will be allocated to superannuation.

Penalty 5: Lost tax deduction

Late superannuation payments come at a cost—specifically, the loss of a crucial tax deduction. According to section 26.95 of the Income Tax Assessment Act 1997 (ITAA97), no part of the SGC statement payment, including the superannuation component, is tax-deductible. This loss of a tax deduction often constitutes the largest expense for businesses when superannuation payments are only slightly delayed.

Penalty 6: 200% “Part 7” Penalty

The ATO can impose an additional penalty known as the “Part 7” penalty for late lodgement of the SGC statement. By default, this penalty amounts to a staggering 200% of the SGC amount, turning a financial setback into a full-blown disaster.

Penalty 7: Director’s personal liability 

The ATO wields the power to issue a Director Penalty Notice (DPN) for unpaid SGC amounts, making directors personally liable. If the SGC statement was lodged on time, directors can avoid the DPN by appointing an administrator within 21 days. However, if the statement was lodged late, the only option is to settle the DPN by paying the full amount. Even if the company is liquidated, the ATO retains the authority to estimate SG amounts and hold directors accountable.

Penalty 8: Potential criminal charges

Since 2019, the Commissioner of Taxation can pursue criminal penalties, including imprisonment for up to 12 months, for directors involved in serious breaches of SG obligations. It’s a harsh reality that could turn a business owner’s world upside down.

But wait, there’s more to consider:

  • Single Touch Payroll (STP) and electronic super reporting have given the ATO real-time data on late super payments, leading to increased scrutiny in this area.
  • The ATO leaves no stone unturned—they pursue every dollar owed in SGC, regardless of the amount.
  • The law does not discriminate; even if the SG is owed to a sole director and shareholder, the penalties still apply. 
  • Prospective buyers conducting due diligence on businesses will meticulously review several years’ worth of super payments to ensure there are no unfiled SGC statements. 
  • Employees now have easier access to their super balances, empowering them to report any unpaid super complaints directly to the ATO.

So, when exactly is super considered paid?

Super is deemed paid only when it reaches the employee’s super fund bank account. While some clearing houses recommend allowing 10 business days for processing, it’s essential to verify the timeline with your chosen clearing house.

Let’s illustrate the potential costs with an example:

Imagine SmallBus Pty Ltd, with 10 employees, paid wages of $250,000 in the March 2022 quarter, with $25,000 in accrued super. Although SmallBus Pty Ltd pays the full $25,000 on April 27, 2022, the amount doesn’t reach the employees’ super funds until April 29. Unfortunately, no SGC statement is lodged until April 1, 2023, prompted by a letter from the ATO.

The non-negotiable cost of this one-day late payment would be: 

  • Admin fee: $200 
  • Interest: $3,116 
  • Lost tax deduction (at 25%): $6,250 

 Total: $9,566

In addition, the ATO could impose a total penalty of 200% of the SGC amount, amounting to $19,132. Assuming the ATO reduces it to 100%, the total cost of paying the super just one day late would still be a staggering $19,132.

And that’s not all—directors could also face personal liability for the SGC amount, even if SmallBus Pty Ltd goes into liquidation.

Tips to minimise SGC risk:

To avoid this financial nightmare, consider the following strategies: 

  • Make monthly super payments or include them in each pay run to spread the risk and reduce the impact of any potential mistakes at the end of a quarter. 
  • Pay super well in advance of the due date to ensure ample time for processing. 
  • Monitor the super payable account closely to ensure that super accrued from payroll aligns with the payments made.

Remember, the cost of late superannuation payments can be astronomical, and staying on top of your obligations is crucial to avoiding the financial storm that awaits those who fall behind.

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